Ordering Death Certificates By Regular Mail


LilyNew ID requirements: Due to the rise in identity theft and other fraudulent use of vital records, acceptable ID is limited. You must provide a government (state or federal) issued photo ID. This can be issued by the U.S. or other country of residence.

Examples of acceptable IDs (must be current):

  • Photocopy of driver's license
  • Photocopy of state ID card
  • Photocopy of passport or visa
  • Photocopy of military ID

If you do not have a government issued photo ID, you must send photocopies of any TWO of the following:

  • Social security number
  • Bank statement with current address
  • Car registration or title with current address
  • Utility bill with current address
  • Pay stub (must include your name, social security number plus name and address of business)

The cost is $15.00 for the first copy and $15.00 for each additional copy of the same record ordered at the same time. By state law, the initial $15.00 fee for a certified copy of a death certificate is a five-year record search fee – one certified copy is issued if the record is found and if not found, the fee is retained. Payment can be a check or money order made payable to "Kansas Vital Statistics."

Click on below selection for DEATH certificate application form:

NOTE: The documents listed below with * can be opened using Adobe Acrobat Reader, filled out on-line, and printed. The data will not be saved within the document.

The documents listed below with ** can be opened using Microsoft Office Word, filled out on-line, printed and saved.


Application in Adobe *

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Application in MS Word **

Spanish Application in Adobe

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Spanish Application in Word

If you cannot provide complete information, provide as much as possible. We must have sufficient information to conduct a record search for the correct record. If the exact date of death is unknown, state a consecutive five-year search span (more may be specified, but each five-year span costs $15.00).

Submit a completed, signed application form or send a letter with the following information:

  • Specify you are requesting a DEATH certificate
  • Indicate number of copies you are requesting
  • Full name as listed on death certificate
  • Date of death (month, day, year)
  • Sex (male or female)
  • Place of death (city, county) Must be Kansas
  • Mother's maiden name
  • Father's name
  • Date of birth, if known, or age at time of death
  • Your relationship to the person named on the death certificate
  • Reason you are requesting the certificate (we ask this so that we can provide appropriate service for your needs)
  • Your daytime phone number
  • Your mailing address
  • Place your handwritten signature on the request
  • You MUST include a photocopy of a government issued ID or two of the documents listed above.
  • Enclose a check or money order in U. S. dollars made payable to "Kansas Vital Statistics." DO NOT SEND CASH.
  • Enclose a business size self-addressed stamped envelope for each request of a different record.

Mail the request to:

Office of Vital Statistics
Curtis State Office Building
1000 SW Jackson, Suite 120
Topeka, KS 66612-2221

Requests with insufficient information, incorrect payment amount, or made by ineligible requestors will be returned to the requestor along with a form explaining why the request was returned.