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ID requirements: Due to the rise in identity theft and other fraudulent use of vital
records, the credit card you are using to place the order must be in your name. The card
holder's name and address will be verified. You will also be asked to provide your social
security number or driver's license number.
- Credit card fax requests are processed within three business
days after the first business day our office receives the request.
- The cost is $12.00 for the first copy and $7.00 for each additional
copy of the same record ordered at the same time. By state law, the initial $12.00 fee
for a certified copy of a birth certificate is a five-year record search fee – one
certified copy is issued if the record is found and if not found, the fee is retained.
If the record is not found, you will receive correspondence notifying you of the search
completed and that no record was found.
- There is an additional $9.00 expedited service fee for credit card requests which is
charged by VitalChek, the company with which our office contracts
to provide credit card service. Per our agreement with VitalChek,
an additional $9.00 expedited service fee will
be charged for requests exceeding five copies of the same record.
- You may have your request sent to you by Federal Express. For
this service, you must provide an address deliverable by Federal Express where someone
is available to sign for the delivery. Federal Express cannot deliver to P.O. Box, APO,
or FPO addresses. The Federal Express charge is applied to your credit card.
- You may charge your request to a valid Visa, MasterCard, Discover,
or American Express credit card. Visa or MasterCard debit cards are also acceptable.
- Fax your request to (785) 357-4332 any time.
- If the credit card authorization is declined or the information
is incomplete or illegible, one attempt will be made to notify you of the problem, so
be sure your daytime telephone number is provided.
- Please note that our office DOES NOT provide confirmations of
faxed requests. Therefore, you must rely on your fax machine for confirmations. Do not
fax duplicate requests. Due to the volume of requests, you may be charged for any duplicate
orders.
If you cannot provide complete information, provide as much as possible.
We must have sufficient information to conduct a record search for the correct record. If
the exact date of the birth is unknown, state a consecutive five-year search span (more
may be specified, but each five-year span costs $12.00).
Fax a completed, signed fax application form or fax a letter with the
following information:
- A valid Visa, MasterCard, American Express, or Discover credit
card number
- Expiration date of your credit card
- Your social security number or driver's license number
- Type of vital record being requested
- State whether you want a paper copy or *wallet-size card (see
info below on cards) and number of copies or cards requested
- Your relationship to the person named on the record
- Reason you are requesting the record (we ask this so that we
can provide appropriate service for your needs)
- Full name as listed on the record
- Date of birth
- Place of birth (city and county) Must be Kansas
- Mother's maiden name (name prior to first marriage)
- Father's name
- Your daytime phone number
- Your mailing address
- Place your handwritten signature on the request
- Indicate if you want the request mailed by U.S. Mail or by Federal
Express delivery. For Federal Express delivery, you must provide an address deliverable
by Federal Express where someone is able to sign for the delivery. Federal Express cannot
deliver to P.O. Box, APO, or FPO addresses. The Federal Express charge is applied to your
credit card.
Authorized requests cannot be cancelled or changed.
*Wallet-size birth registration cards: Wallet-size cards are not
available for Delayed Certificates of Birth or Foreign Born Births. They cost the same as
paper certified copies and are a laminated card. The information listed on them is limited
and therefore, they may not be acceptable for travel purposes, school enrollment,
or for any office/agency requiring parental information and/or a raised seal. They contain
the following information:
- Certificate Number
- Name
- Birth Date
- Birth Place (county)
- Sex
- Date Filed
- Date Issued
A certification statement and stamped signature of the State Registrar
are included. The seal is in ink and is not raised on the cards.
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