How to Amend Birth Certificates for Adults


StorkThere are several state statutes and regulations which govern the process to amend birth records. Depending on the item being amended, the procedures that you need to follow will vary. Below are some of the common questions and answers regarding amending adult birth records. If your situation is not addressed or if you would like to verify the information needed, please contact the Amendment Unit at (785) 296-1434.

Note: we reserve the right to accept or decline requests using information you provide or we may require that additional court records be obtained to process the amendment in order to insure that we are in compliance with the state statutes and regulations.

Customer question: My name is misspelled on the birth certificate. How do I fix it?

Answer: If your first or middle name is incorrect, you will need to provide our office with an original or certified copy of one document dated before your tenth birthday that shows your name as it should be listed on your birth certificate. We also need a notarized request stating that you want to amend your birth certificate. Click here for a sample of a notarized statement.

If your last name is incorrect (misspelled), you will need to provide our office with an original or certified copy of two documents dated before your tenth birthday which show your name as it should be listed on your birth certificate. We also need a notarized request stating that you want to amend your birth certificate. Click here for a sample of a notarized statement.

With regard to the required documentation, we suggest certified copies of any of the following: early school record (may be obtained from the office of register of deeds in the county where you attended school), hospital or medical record, immunization record, census record (school, state, or federal), baptismal or church cradle roll record, a newspaper announcement of the birth from the Kansas State Historical Society in Topeka, Kansas (http://www.kshs.org).

Note: This procedure cannot be used to change your last name from one name to another such as from Jones to Smith. You will need to obtain a legal name change through the courts to change your name, pursuant to K.S.A. 60-1402.

Customer question: My birth date is wrong. How do I fix my date of birth?

Answer: You will need to provide our office with an original or certified copies of two documents dated before your tenth birthday which show your correct date of birth. We also need a notarized request stating that you want to amend your birth certificate. Click here for a sample of a notarized statement.

With regard to the required documentation, we suggest certified copies of any of the following: early school record (may be obtained from the office of register of deeds in the county where you attended school), hospital or medical record, immunization record, census record (school, state or federal), baptismal or church cradle roll record, a newspaper announcement of birth from the Kansas State Historical Society in Topeka, Kansas (http://www.kshs.org).

Customer question: How do I get my name on my birth certificate?

Answer: If your birth certificate does not show your name or if it only shows your last name (no first and middle name), you will need to provide our office with one document dated at least five years ago which shows your name how it should be listed on your birth certificate. We also need a notarized request stating that you want to amend your birth certificate. Click here for a sample of a notarized statement.

With regard to the required documentation, we suggest certified copies of any of the following: school record or diploma, marriage license, your child’s birth record, insurance policy, service record, hospital or medical record, baptismal or church cradle roll record.

Customer question: My first and middle name are switched around. How do I fix this?

Answer: To switch your first and middle name around on your birth certificate, you will need to provide our office with one document dated at least five years ago which shows your name how it should be listed on your birth certificate. We also need a notarized request stating that you want to amend your birth certificate. Click here for a sample of a notarized statement.

With regard to the required documentation, we suggest certified copies of any of the following: school record or diploma, marriage license, your child’s birth record, insurance policy, service record, hospital or medical record, baptismal or church cradle roll record.

Customer question: My sex or gender is listed incorrectly on birth certificate. How do I fix this?

Answer: If your sex or gender was listed incorrectly at the time of your birth, you need to provide our office with a notarized statement requesting that your sex or gender be corrected.

Customer question: I have had a legal name change. How do I fix my birth certificate?

Answer: If you have had a name change that would change your name on your birth certificate, then you will need to provide our office with a certified copy of name change order and a cover letter stating what you want done.

Note: You only want to change your name on your birth certificate if your name change is intended to change your birth name.

Customer question: I have gotten married, do I need to change my birth certificate?

Answer: People who get married do not need to change their birth certificates. Your birth certificate is to show your birth name (maiden name). Your marriage certificate or license is your proof that you have taken your spouse’s name.

Customer question: My father’s name is not listed on birth certificate. How do I list my father’s name on the birth certificate?

Answer: You will need to obtain a court determination of paternity (court order) to list your father’s name on the birth certificate. Your mother and father will need to be made a party to the court action. Once the court action has been completed, you will need to provide our office with a certified copy of the court order. We will also need additional information on the father: full name, date of birth, place of birth, race, highest grade completed and Social Security number (if he has one).

Note: If your mother was married to someone else other than your natural father while she was pregnant with you (from conception to birth) or if there is another man’s name listed on the birth certificate as the father, that man will also need to be made a party to the court action. The court will need to determine that he is not the natural father and terminate his rights to the birth certificate.

Customer question: Where do I mail my request or documentation?

Answer: Mail everything to:

AMENDMENT UNIT
OFFICE OF VITAL STATISTICS
1000 SW JACKSON, STE 120
TOPEKA, KS 66612-2221

Customer question: What is the cost? Are there any fees?

Answer: Click Here for Fees Regarding Amendments and Corrections

 

If you have questions that can't be answered by browsing the site, email Vital.Records@kdheks.gov