About the Office of Vital Statistics


The telephone number for KDHE Office of Vital Statistics is (785) 296-1400. Walk-in Customer Service hours are from 9:00 am – 4:00 pm CT and telephone service hours are 8:00 am – 5:00 pm CT, Monday through Friday, except holidays. The telephone service is automated with a directory to provide options for accessing recorded information for requesting certified copies, inquiring about the status of previously submitted requests, or speaking with a staff member, if other assistance is needed.

Helpful telephone numbers for the Office of Vital Statistics (OVS)
General questions (785) 296-1400
Credit card requests 1-877-305-8315
State Registrar (785) 296-8627
OVS Director & Asst. State Registrar (785) 296-1423
Chief of Certification (785) 296-1420
Chief of Registration (785) 296-1426

Data from the records also have important public health and social research significance. The data, considered the "gold standard" of public health data, can help determine which diseases and illnesses are problems in Kansas communities. Answers to commonly asked vital record questions can be found at links in the menu item "Vital Statistics" or from the links below. If after reading the information, you still have questions, e-mail kdhe.VitalRecords@ks.gov.

The Office of Vital Statistics is located in Suite 120, Curtis State Office Building, 1000 SW Jackson, Topeka, Kansas, 66612-2221. The building is southeast of the Capitol building. The phone number is (785) 296-1400, FAX (785) 559-4215. Click here for a downtown Topeka map.

Introduction

Birth, death, marriage & divorce records--vital records --in Kansas are not public records. Certified copies of vital records are released to the person named on the record, the parents or immediate family member, a legal representative, or anyone who can prove a direct interest, such as a named beneficiary or someone who jointly owns property with the person whose record is requested. The record must be necessary for the determination of personal or property rights. Proof of legal representation, direct interest, or written authorization is required.

COPYING OR ALTERING PROHIBITED

Except as authorized by the Uniform Vital Statistics Act, no person shall prepare or issue any certificate (vital record) which purports to be an original, certified copy or copy of a certificate [K.S.A. 65-2422d.(g)]. Any person who willfully makes or alters any certificate or certified copy, except as authorized by the Uniform Vital Statistics Act, shall be fined or imprisoned, or both fined and imprisoned [K.S.A. 21-3830].

Citizens rely upon records maintained by KDHE Vital Statistics in order to carry out day-to-day business such as obtaining passports, enrolling in schools, starting new jobs, qualifying for subsidized housing, collecting life insurance benefits, and transferring property. Agencies such as the Kansas Department of Children and Families and the Social Security Administration rely upon vital records in order to provide services to Kansas citizens.

The Office maintains more than 10 million vital records, adding approximately 100,000 new records annually. The Office is responsible for collecting, processing, amending, and placing on permanent file birth, death, stillbirth, marriage, and divorce records for those events occurring in Kansas. Over 350,000 certified copies of records are issued annually.