The Kansas Ryan White Part B Program
Providing Care and Support Services for Kansans Living with HIV-Infection
1000 SW Jackson, Suite 210
Topeka, Kansas 66612
Megan Brokaw, Care Program Manager
Vacant, AIDS Drug Assistance Program Coordinator
Scott Strobel, Care Quality Coordinator
Sherrie Forrestt & Brenna Maynard, Eligibility Coordinator
Vacant, Linkage-to-Care Coordinator
Kenny Cochrane, Linkage-to-Care Coordinator
Ryan White Program
In response to the AIDS crisis, Congress enacted the Ryan White CARE ( Comprehensive AIDS Resources Emergency) Act in August 1990 to improve the availability of care for low-income, uninsured, and underinsured individuals and families affected by HIV and AIDS.
The Ryan White HIV/AIDS Treatment Modernization Act is primary funder for HIV/AIDS health and social services including primary medical care, medication assistance, health insurance assistance, mental health counseling, substance use treatment, home health care, dental care and medical case management. Ryan White CARE funding and administration are managed by the Health Resources and Services Administration (HRSA), which is part of the U.S. Department of Health and Human Services. The State of Kansas Department of Health and Environment (KDHE) is the state-level agency within Kansas that distributes and manages Ryan White Part B and the AIDS Drug Assistance Program (ADAP) as mandated by the Ryan White HIV/AIDS Treatment Modernization Act.
Part B medical case management services provide clients with linkages to health, social and wrap-around services from key access points across Kansas. It should be noted, however, that Ryan White funding is considered the payer of last resort, meaning if a client has access to other forms of support( i.e. private insurance or Medicaid), those forms of support must be utilized first prior to accessing Ryan White funding.
The Ryan White Program in Kansas
The Ryan White Part B Program in the State of Kansas has been assisting Kansans Living with HIV before the enactment of The Ryan White HIV/AIDS Treatment Modernization Act in 1990. These resources included private donations, community-based organizations throughout the state and federal funding for a statewide ADAP (1987). Since this time, the Part B Program has received federal and state funding for assistance with the following:
- Medications through the statewide AIDS Drug Assistance Program (ADAP);
- Medical Case Management;
- Primary Care services;
- Dental Care services; and
- Mental Health and Substance Abuse services through the HOPWA program;
The purpose of these funds is to provide care for persons living with HIV infection who are not covered by public or private sources. These resources assure that all Kansans living with HIV infection throughout the state have access to the resources to monitor, adhere, and treat infection, in order to achieve the highest quality of life possible.
The Kansas Department of Health and Environment's SIT/HIV Section Care Program is responsible for administration of Part B and ADAP activities.
Part B funds are to be accessed only when no other support is available, serving as payer of last resort. It should also be noted that services might not be available for the entire year if funds become limited.
Mission Statement: To empower and engage HIV-positive Kansans in care.
Vision Statement: A Kansas where there are no new HIV diagnoses because all HIV-positive Kansans are healthy and empowered to engage and remain in care.
To be eligible for services in Kansas clients must provide the following:
- Documentation of a Kansas residence;
- Documentation of HIV infection;
- Documentation of family income at or below 300% of current federal poverty guidelines;
Clients who are institutionalized or living within a facility that is primarily responsible for medical and health care services are not eligible for services; and
Clients must provide updated information through a twice yearly renewal process with their Medical Case Manager. Any changes prior to this renewal process must be reported immediately.
For more information contact kdhe.RWEligibility@ks.gov or 785-368-6567.|
The Linkage-to Care (LTC) Program is a standard service to navigate HIV-positive individuals through care once they know their HIV positive result. The primary goal of LTC is to link the newly diagnosed individual into medical care. Delays in seeking medical care have obvious implications both for treatment and prognosis of HIV-infected patients, and for the further propagation of the epidemic. In recognition of this problem, LTC is the primary prevention/care model that will be utilized to link HIV-infected persons to appropriate medical care, prevention services, local resources and treatment soon after testing HIV positive.
Medical Case Management Services
Medical Case Management is a comprehensive service delivery system designed to link individuals with needed
care components. Enhancing client self-care, independence and self-determination are the primary goals of this
program. Clients are expected to be involved in all aspects of their care, including problem-solving functions to
the maximum extent possible. Proactive, coordinated efforts by healthcare providers in community-based
organizations will assist clients in obtaining optimum wellness, as well as making the best possible user of
The role of the Medical Case Manager is multi-faceted. In addition to outreach and intake, the Medical Case Manager is responsible for the following:
- Assessing the individual's need for services;
- Determining availability and feasibility of services;
- Developing a plan of care that includes home and community-based services appropriate to the individual's medical, social, and financial condition;
- Arranging for service delivery;
- Monitoring service delivery;
- Maintaining confidentiality of client records with the service delivery system; and
- Conducting ongoing evaluation of the effectiveness of the plan of care;
AIDS Drug Assistance Program (ADAP)
The Kansas AIDS Drug Assistance Program (ADAP) is a statewide program that provides eligible clients medications for the treatment of HIV/AIDS. The Kansas ADAP works collaboratively with the Division of Health Care Finance (DHCF), also referred to as the state's Medicaid Program. Through this partnership, the Kansas Care Program maintains the eligibility of the ADAP while the Medicaid Program oversees the claims processing of the program.
The Kansas ADAP is funded through a variety of sources. Although a majority of funding is received through HRSA, the program also receives funding from the State of Kansas and rebates through pharmaceutical companies. Those clients identified through the Kansas ADAP and the Kansas Medically Needy program (Medicaid) with an unmet spenddown are additionally benefited through these funding sources. Those clients accessing ADAP services and have Medicaid Medically Needy are automatically eligible for spenddown assistance.
Services are available to all eligible clients within the Kansas Ryan White Part B Program. These services provide reimbursement for medications listed on the Kansas ADAP Medication Formulary. This formulary currently includes all FDA- approved medications for the treatment of HIV infection, including medications that are utilized for prevention and treatment of secondary infections.
Health Insurance Continuation
The Health Insurance Continuation Program provides premium assistance through the ACA workplace to clients who are not eligible for Medicaid, Medicare, or employer-based insurance. The following are NOT allowable expenses of the Health Insurance Continuation Program:
- Payment of premiums directly to clients;
- Premium assistance for clients who are eligible for employer-based insurance;
- Premium assistance for substandard insurance plans; and
- Premiums toward state and federal funded programs ( such as Medicare and Medicaid).
Medication assistance is provided to clients who are enrolled in employer-based insurance, Medicare, or a private insurance policy. Medication assistance includes covering the cost of prescriptions, co-payment, deductibles, and coinsurances. The following are NOT allowable expenses:
- Payment of co-pays already paid by the clients;
- Co-pays for medications not on the ADAP Formulary at the time of service; and
- Payment of co-pays where the pharmacy or pharmaceutical company is not contracted with Kansas Me
Dental Care Services
The Kansas Care Program assists clients in preventative oral hygiene and infection control that can pose a greater burden on the immune system.
The dental provider network is made up of limited providers throughout the state of Kansas that are willing to provide these services. Dental services are available to any Ryan White Part B approved client who does not have access to other dental coverage.
Primary Medical Care Services
The Kansas Care Program provides clients with access to qualified medical professionals throughout the state for treatment of HIV infection and illnesses related to the progression for the infection. The Primary Care Services Network is one of the cornerstones of HIV care in the state of Kansas. As eligible clients access these services, they can be monitored and treated by physicians with the expertise in treating HIV infection.
Services are available to eligible Ryan White Part B clients for any service related to the diagnosis, monitoring and treatment of HIV-infection and those disease states/illnesses associated with this infection. These include, but are not limited to:
- Physician and nurse visits;
- Routine bloodwork; and
- Preventive care services.
Services outside of those listed above need to be prior authorized by calling (785) 368-6567 or emailing kdhe.RWEligibility@ks.gov.|
Mental Health and Substance Abuse Services ( through coordination
Mental Health and Substance Abuse allow clients to address needs and coping mechanisms that may be restricting better health. Services are available to all eligible Part B clients who do not have access to other mental health or substance abuse coverage. Mental health services include individual counseling, pain management, and medication adherence counseling. Substance abuse services include outpatient drug/ alcohol treatment, individual counseling, and pain management.
Certification of Medical Case Management Services
As the front line in providing vital service linkages for people living with HIV/AIDS, medical case managers, medical case managers assistants and students must be adequately and appropriately experienced and trained. Training and certification of the skills and knowledge of medical case managers is closely monitored by the state Care Program office.|
Regional Medical Case Management Sites
1000 SW Jackson, Ste 210
Topeka, KS 66612
Phone: (785) 296-3328
300 West Douglas, Ste 700
Wichita, KS 67202
Phone: (316) 337-6053
Regions 1 and 2
Kansas City, Missouri Health Department
2400 Troost, Suite 3100
Kansas City, MO 64108
Phone: (816) 513-8230
For more information: Missouri Department of Health and Senior Services|
Heartland Community Health Center
346 Maine St., Suite 150
Lawrence, KS 66044
Phone: (785) 841-7297
Fax: (785) 856-0375
2044 SW Fillmore Street
Topeka , KS 66604
Phone: (785) 232-3100
Fax: (785) 232-3186
For more information: http://pcneks.org/|
Crawford County Health Department
410 East Atkinson, Suite A
Pittsburg, KS 66762
Phone: (620) 231-5411
Fax: (620) 231-1246
Positive Connections @ Riley CHD
2030 Tecumseh Road
Manhattan , KS 66502
Phone: (785) 776-4779
Fax: (785) 565-6565
Salina-Saline County Health Department
125 West Elm Street
Salina , KS 67401
Phone: (785) 826-6600
Fax: (785) 826-6614
Region 8 Wichita & Region 9 Garden City
University of Kansas School of Medicine
KU Internal Medicine-Midtown
1001 N Minneapolis
Wichita, KS 67214
Phone: (316) 293-2652
Toll Free: (877) 472-8227
Fax: (316) 293-1838
Genesis Family Health
712 St. John Street
Garden City, KS 67846
Phone: (620) 275-1766
Fax: (785) 246-5827
Kansas Care Through Housing (KCTH)
The primary goals of the Kansas Care Through Housing (KCTH) program are to prevent homelessness and provide long-term strategies for meeting the housing needs of persons living with HIV/AIDS, and their families. KCTH is funded through a formulary grant from the U.S. Department of Housing and Urban Development (HUD) that is based on number of cumulative HIV/AIDS cases reported to the Centers for Disease Control & Prevention (CDC).
KCTH provides housing-related services in all areas of Kansas except Johnson, Miami, Wyandotte, Linn, and Leavenworth Counties. These five counties are supported by SAVE, Inc. and ReStart. Both programs utilize funding from Shelter Plus Care and HOPWA, in addition to other resources.
KCTH resources are used in conjunction with Federal, State, local, and private funding sources, including programs involving health care and supportive services for persons with HIV/AIDS under the Ryan White CARE Act. Assistance is based on fair market rents for the region and KCTH available to assist with rent, mortgage payments, utilities and other housing- specific support deemed essential to prevent homelessness.
All communication regarding clients accessing KCTH will follow current approved HIPAA requirements. Access to client information is limited to those persons with responsibilities that make exposure to such information necessary. Clients must be informed (and sign a release) about their right to confidentiality.
For more information on Kansas Care Through Housing, please contact
The CDC National AIDS Hotline can be reached by calling:
1-800-342-AIDS (2537) or
1-800-342-SIDA (7532) for Spanish
- Centers for Medicare and Medicaid Services (CMS) (Formerly HCFA)
- Common Patient Assistance Program Application (HIV)
- Common Patient Assistance Program Application (CPAPA) Companion Document
- HIV Common Patient Assistance Program Application (CPAPA)
- Human Resources and Services Administration (HRSA)
- Human Resources and Services Administration (HRSA) HIV/AIDS Services
- Pharmaceutical Company Patient Assistance Programs and Cost-sharing Assistance Programs
- State of Missouri HIV/STD Program
- State of Oklahoma HIV/STD Program
- State of Colorado STD/HIV Program
For other care needs not addressed by the information on this site, call the Kansas STI/HIV Section at 785-296-6174.|