Capacity Development Program

Capacity development is the process of water systems acquiring and maintaining adequate technical, financial and managerial capabilities to assist them in providing safe drinking water. The Safe Drinking Water Act's (SWDA) capacity development provisions provide a framework for the State and public water supply systems to work together to help ensure that systems acquire and maintain the technical, financial, and managerial capacity needed to meet the Act's public health protection objectives.

The 1996 amendments to the Safe Drinking Water Act required states to prepare a strategy to assist public water suppliers in achieving technical, financial and managerial capacity. To accomplish this goal the Department called upon drinking water experts throughout the State to help develop the Report of Findings that the Kansas Capacity Development Strategy is based upon.

The Capacity Development Workgroup met 8 times during 1999 and 2000 to develop the Report of Findings. The Workgroup developed fifteen recommendations for KDHE to consider in implementing the Capacity Development Strategy. KDHE will pursue eight of these recommendations in the initial implementation of its strategy. KDHE submitted the Kansas Capacity Development Strategy to the U. S. Environmental Protection Agency for approval in August 2000. It was approved in September 2000.

Water System Capacity

Water system capacity is the ability to plan for, achieve, and maintain compliance with applicable drinking water standards. Capacity consists of three elements: Technical, Financial, and Managerial (TFM).

  • Technical Capacity: The physical and operational ability of a water system to meet Safe Drinking Water Act (SDWA) requirements, including the adequacy of physical infrastructure, technical knowledge and capability of personnel, and adequate source water.

  • Financial Capacity: The ability of a water system to acquire and manage sufficient financial resources to allow the system to achieve and maintain compliance with SDWA requirements.

  • Managerial Capacity: The ability of a water system to conduct its affairs in a manner enabling the system to achieve and maintain compliance with SDWA requirements, including institutional and administrative capabilities.

KanCap Education Program

KanCap, developed under a contract with the Kansas Rural Water Association, is a combination interactive CD and handbook that members of water system governing bodies can use as an educational tool as well as a reference guide once the training course is completed. KanCap will accommodate a variety of learning preferences ranging from formal classroom training to computer self-study. It includes video clips, interactive quizzes, and activities that provide information that decision makers need to know to stay in compliance with drinking water regulations. KDHE encourages participation in the program by providing incentives for board and council member participation. These incentives include additional credit in the ranking system for SRF loans and 3 levels of certification based on the number participants from an individual water system. KanCap was developed to provide water system governing bodies with the information they need to make decisions that help protect the public health. Emphasis is placed on managerial and financial responsibilities. The KanCap promotional brochure provides additional information on the Program. (KanCap Brochure)

For more information or to schedule a training session for your board or council contact Cathy Tucker-Vogel at (785) 368-7130 or email

You may also contact one of the KDHE approved KanCap trainers at the links listed below. The approved trainers are: Kansas Rural Water Association, Midwest Assistance Program, Ranson Financial Consultants L.L.C. and League of Kansas Municipalities.

Capacity Development Achievement Awards

The Kansas Department of Health and Environment has developed a new program to recognize public water supply systems that demonstrate excellence in achieving and maintaining technical, financial and managerial capabilities. The first annual Capacity Development Achievement Awards were presented to seven pubic water supply systems in the Fall of 2007. This annual awards program is designed to encourage public water supply systems to go beyond mere compliance with the Safe Drinking Act. The Program is part of the State Capacity Development Strategy for Existing Systems and is funded from the EPA drinking water revolving loan fund set-aside authorized under Section 1452(g) of the Safe Drinking Water Act. Addition of the Awards Program to the Capacity Development Strategy provides a comprehensive approach for KDHE’s drinking water program that includes technical assistance, regulation and recognition.
Please click here for the Achievement Awards Fact Sheet

2010 Award Winners are:

City of Lawrence

City of Towanda
Douglas Co. RWD #5
Sedgwick Co. RWD #3

Please click here to view the 2010 Achievement Awards Press Release

Financial Planning Tools

The Kansas Department of Health is pleased to provide financial planning and rate-setting software for public water supply systems in Kansas. The KDHE contracted with the Environmental Finance Center at Boise State University to develop software designed specifically for Kansas public water suppliers. This Microsoft Excel based workbook is designed to help small public water systems calculate user fees (rates) for water consumption. Rate Checkup can generate user fees for a variety of customer groups. It uses your system’s cost and customer information to produce a suggested minimum charge and volume charge designed to recover the full costs of providing water service.

The Kansas Rate Checkup model uses water system inventory information developed from the EFC’s CAPFinance model, an asset inventory and financial planning model. CAPFinance helps decision-makers and customers understand the community investment in capital facilities necessary to produce safe drinking water.

Together, Rate Checkup and CAPFinance can be used to provide important financial information so that drinking water can be produced at the least cost, to the most customers, for the longest period of time.

Please click here to download Rate Checkup and CAPFinance.

Public Water Supply Capacity Survey

The Capacity Development Workgroup recommended the TFM survey as part of the State Capacity Development Strategy. The Kansas Water Plan also recommended the use of a survey to identify needs for the development of regional public water supply strategies. The survey was designed through a cooperative effort of the Kansas Department of Health and Environment, Kansas Water Office, Kansas Rural Water Association and the Kansas Rural Water Finance Authority. The survey will be conducted every three years starting in 2002. A summary of survey results are included in the Report to the Governor.

The survey was designed to serve several purposes:

  1. Set priorities for TFM assistance
  2. Establish statewide baseline TFM conditions
  3. Identify training needs for TFM capacity building
  4. Provide a self-assessment tool for public water supply governing bodies

Download Documents

Links for more Capacity Development Information and Assistance