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Open Records



 

ACCESS TO OPEN RECORDS

Under the Kansas Open Records Act (KORA), you have the right to inspect and obtain copies of public records maintained by the Kansas Department of Health and Environment (KDHE) that are not exempt from disclosure. You may request the records using the online request form below.

We will act on your request for public record by the end of the third business day after we receive your written request. If KORA applies to your request, your request will be forwarded for processing. KDHE may not be able to immediately grant access to or disclose requested records due to the number of requests KDHE receives and because KDHE must review every request received.

Your request may be denied in whole or in part. If it is denied, we will identify the records denied and the specific legal authority for the denial. Please note that KORA does not require KDHE prepare a report or create a record at your request.

RECORDS THAT ARE NOT AVAILABLE

Some records may contain private, privileged or confidential information. Records that are exempt from disclosure under the Kansas Open Records Act may include, but are not limited to, the following:

  • Immunization records
  • Birth and Death Certificates
  • Records protected by the attorney-client privilege or an attorney work product
  • Notes and preliminary drafts
  • Records related to matters in which administrative or civil litigation is pending, if the records were compiled in the process of detecting or investigating the violations involved.

A detailed list of exemptions to the Kansas Open Records Act can be found in K.S.A. 45-221(a).

RECORDS THAT ARE AVAILABLE
  • Minutes and documents cited in open, public meetings
  • Salaries and basic information about public employees
  • Budget information
  • Licensing data about regulated industries
RECORDS AVAILABLE ONLINE

KDHE has many records accessible on our website. We recommend you check the following Online Databases prior to placing a KORA request.

KDHE Environmental Interest Finder (KEIF)

  • KEIF Interactive Website – KEIF is a searchable application providing site-specific information such as site name, project ID#, location, and city for the following programs:
    • ISL: Identifies Sites List
    • TRI: Toxic Release
    • Air Quality
    • Dry Cleaners - Tanks: Above and Underground Storage Tanks   
    • RCRA: Resource Conservation and Recovery Act - Solid Waste/Landfills/Dumps
    • Waste Water - UIC: Underground Injection Control
    • Radiation - Right to Know Program

Environmental Remediation (BER)

  • Environmental Use Controls – Environmental Use Controls are more commonly known as institutional controls, which are legal controls intended to restrict or prohibit human activities and property use in such a way as to prevent or reduce exposures to contamination.
  • Identified Sites List (ISL) – Records of environmentally-contaminated sites, excluding underground and above-ground tank sites. Records contain links to photos and BER reports, if available for that site.
  • Kansas Interactive Spills Map – Spills reported near a specific address or location.
  • Underground and Above-Ground Storage Tanks – Information about above-ground and underground storage tank facilities in Kansas.

Waste Management (BWM)

  • Solid Waste Database - Information on landfills, transfer stations, tire transporters and processors, other solid waste processors, household hazardous waste facilities, composting sites, and old (pre-1997) city dumps.

Child Care Licensing

FEES

You will be charged reasonable fees for staff time and expenses incurred processing your request. We may require advance payment of the fee.

No fee or charge shall be assessed for the copying of documents responsive to a request made by any resident of Kansas under this act, up to and including the first 100 pages of copies.

The agency will provide an estimate of the fees which shall be paid prior to producing the records. Records will not be released until payment is received. If the final cost is lower than the estimate, the requestor will be reimbursed for the difference.

ONLINE REQUEST SYSTEM

KDHE kindly requests you utilize our new online system to place a KORA request. You will receive an e-mail with a confirmation number immediately after placing your KORA request through the online portal. Please note that if you do not receive a confirmation e-mail, then we may not have received your request for records and suggest you that you resubmit your request.

The online system is located here.

OTHER WAYS TO SUBMIT KORA REQUESTS

You may complete and submit open records request online using the link provided above. Alternatively, you may submit a request in writing using the information below, but a KDHE form is located here for your convenience.

By email to: kdhe.koraofficer@ks.gov

By fax to: (785) 559-4272

By mail to: Kansas Department of Health and Environment
                 Office of Legal Services
                 1000 SW Jackson St., Ste. 560
                 Topeka, Kansas 66612

If you have questions, you may contact the KORA Officer at (785) 296-5334.