J-1 Visa Waiver Program

Program Overview

The State 30 (Conrad) J-1 Visa Waiver Program assists non-citizen physicians who are international medical graduates to obtain an H-1B or L-1 visa by waiving the two-year home country residency requirement in exchange for a commitment to practice medicine in a location designated as a shortage. The Kansas Department of Health and Environment (KDHE) is the designated state health agency for recommending J-1 Visa waivers to the U.S. State Department, when the waiver is in the public interest and can support up to 30 waiver recommendations per Federal Fiscal Year (October 1 through September 30).

For details go to Kansas J-1 Visa Waiver Program Guidelines

Kansas does not have a deadline for submitting applications. Kansas’ J-1 Visa Application process has two steps:

Step 1, Advance Notification: The Office requires all entities, intending to request a J-1 Visa Waive, to submit Advance Notification Request for J-1 Visa Waiver” form.   KDHE will use the Advance Notification Request for J-1 Visa Waiver information provided by the entity to determine commitments of J-1 Visa waiver slots.   Shortly after receiving the Advance Notification Request, the Office will notify with employer and/or attorney whether a waiver slot is reserved for the applicant or if the applicant is placed on the waiting list until reserved slots are released.

Step 2, Full Application:   Once the Advance Notification Request for J-1 Visa Waiver form has been submitted, entities will have a fixed timeframe to submit the full application to KDHE as indicated in the table below.    Should KDHE not receive the full application by the appropriate deadline, the J-1 Visa waiver slot will be released.

Notice of Intent to Apply Form Submission Full Applications Submission Deadline:
July 1 to September 30 December 15
October 1 to December 31 February 28
January 1 to March 31 May 15
April 1 to June 30 August 31

J-1 Visa Waiver Slots

Assure equitable access, KDHE will look at the following factors to determine allocation of the Kansas J-1 Visa Waiver Slots annually.
     —  Geographic Location of Health Facility
     —  Provider Specialty, with priority given to primary care specialties and non-primary care specialty directly related to the management of time critical diagnoses.

For details go to KDHE's Prioritization Guidelines & Allocation Schedule

From July 1 to December 31, requests will be limited to two (2) per employing health facility/campus.
From January 1 to March 15, the health facility/campus may submit up to four (4) requests for consideration based upon availability of waiver slots.
After March 15, should vacant waiver slots remain, additional requests by the health facility/campus may be submitted to be considered on a case by case basis
Weekly updates will be posted through KDHE-J1VISA-WAIVER-PROGRAM list group.
This list group is public available to all interested parties.
Please check list group posting for status of waivers before contacting the Primary Care and Rural Health Office.
To subscribe to KDHE-J1VISA-WAIVER-PROGRAM list group click here

Application Guidelines & Forms Program Resources/Links

Kansas J-1 Visa Waiver Program Guidelines |

Advance Notification Form - PDF Form |

J-1 Visa Waiver Application Instructions & Forms |

Requesting J-1 Visa Waiver Transfer |

Requesting National Interest Waiver Letter |

Kansas Physician/Employer Reporting Form |

Kansas Board of Healing Arts |

Kansas Counties Requiring Use of "FLEX" Slots |

Kansas Recruitment and Retention Center |

US State Department Waiver Review Procedures |

J-1 Visa Waiver Information Webinar

Questions & Technical Assistance

Physicians inquiring about employment opportunities and program eligibility, please contact the Kansas Recruitment and Retention Center at rhealth@kumc.edu.

Physicians or Entities inquiring about the current availability of J-1 Visa Waivers, please read the weekly updates posted on KDHE-J1VISA-WAIVER-PROGRAM list group.

Employer-specific questions about the J-1 Visa Waiver program, please email the Office of Primary Care and Rural Health at kdhe.PrimaryCare@ks.gov.