Special Health Care Needs (SHCN)


The Kansas Special Health Care Needs (KS-SHCN) Program promotes the functional skills of persons, who have or are at risk for a disability or chronic disease. The program is responsible for the planning, development, and promotion of the parameters and quality of specialty health care in Kansas in accordance with state and federal funding and direction.

For the purposes of the KS-SHCN Aid to Local (ATL) grant applications*, the following definition is followed:

“Children and youth with special health care needs (CYSHCN) are those who have, or are at risk for a chronic physical, developmental, behavioral or emotional condition and who also require health and related services of a type or amount beyond that required by children generally.”

*KS-SHCN Program services and supports are available to individuals up to age 21 who have eligible medical conditions or those of any age with a diagnosed metabolic or genetic condition and screened through the Newborn Screening.

Applications received must:

  1. Address one or more of the following KS-SHCN priority areas:
  2. Cross-System Care Coordination
    “Patient and family-centered approach that utilizes team-based and assessment activities designed to meet the needs of children and youth while enhancing the capabilities of families. It addresses interrelated medical, behavioral, educational, social, developmental, and financial needs to achieve optimal health.”

    Family Caregiver Health
    “Supporting the physical, emotional, social, and financial well-being of families with CYSHCN, particularly that of the family caregivers. A family caregiver is any individual, including siblings, who supports and cares for another person and may or may not be a biological relative.”

    Behavioral Health Integration
    “Collaborative services for the prevention and treatment of emotional disorders that support the functioning of children, youth, and families in all settings, including home, community, school, and work. Efforts should be focused on keeping children in their home and/or community.”

    Direct Health Services and Supports
    “Services delivered one-on-one between a health professional and patient, which may include primary, specialty, or ancillary health services, such as: inpatient and outpatient medical services, allied health services, drugs and pharmaceutical products, laboratory testing, x-ray services, and dental care. Access to highly trained specialists or services not generally available in most communities may also be included in this definition.”

    Training and Education
    “Supporting diversity in the provision of services for the special health care needs (SHCN) population through training and education of families, community members, medical and community providers, local and state service programs, and legislators. This includes family and youth leadership development in building a stronger advocacy network in Kansas.”

  3. Address a specific community/CYSHCN-population need or provide gap- filling* services.
  4. Align with one or more of the Title V State Priorities and National Performance Measures. Prioritiesand measures can be found here.

Services offered through KS-SHCN ATL applicants will not be considered if services provided are reimbursable by insurance. All clinical services must be accompanied with a “Exemption Request for Non-Billable/Non-Reimbursable Clinic Services” This form MUST be attached to any section where clinical services are outlined within the grant application to be considered.


Organizations with the capacity to provide quality services to Kansas families are eligible to apply. Single or multi county/agency applications will be accepted.

Multi county/agency applicants must designate a lead organization for application. The lead organization will serve as the fiscal agent and grant management entity. Each participating county/agency must provide a letter of commitment that includes agreement with designation of the lead organization.

Applicants should thoroughly consider community and local needs for the CYSHCN population and develop a work plan/budget that aligns with the KS-SHCN priorities and measures.

Generally, preference will be given to applications which indicate a collective impact approach and coordination with other programs, including food and nutrition, education, developmental/children and family services, family planning and other health and community service programs.


KS-SHCN grants will be awarded annually on a competitive basis. Special consideration will be provided to previously funded projects that have shown improvement and are requesting continuation funding to achieve sustainability.

Grants are subject to availability of funds. No part of the grant money shall be used for any political purposes. Funds may not be used for cash payments to intended recipients of health services or for purchase of land, buildings, or major medical equipment.

Local matching funds must be equal to or greater than 25% of the grant funds requested and awarded. Local program revenues may be utilized to meet the match requirements.


For more information on program goals, guidance, reporting requirements, refer to the SFY 2018 KS-SHCN ATL Guidance document.


To apply for funding, fill out an application in Catalyst (www.catalystserver.com).

  • For grantees receiving funding in SFY16, your administrative and program contacts will receive a Catalyst user name and password in advance. If a username and password has not yet been received, contact the Catalyst Operations Support Team (support@shpr.com).
  • New applicants can request a username and password by contacting: support@shpr.org
  • Before starting your application, please complete the following training courses on Kansas TRAIN (ks.train.org):
  1. Catalyst Training 1: Catalyst Navigation (Course #1054439)
  2. Catalyst Training 2: Application Process Overview in Catalyst (Course #1054483)
  3. Catalyst Training 3: Application Management in Catalyst (Course #1054567)
  4. Catalyst Training 4: Applying for Funding Announcement(s) in Catalyst (Course #1054672)

Applications are available on January 15 and are due on March 15.


The following requirements will be expected of all accepted grantees. Specific details of reporting needs will be outlined in the contract, based upon information provided in the application.

Documentation or Reporting

Due Date

Revised Budget, if requested

Within 15 days of accepted grant application

Baseline Data Measures

Within 30 days of contract start date

Preferred Site Visit Dates

Within 30 days of contract start date

Affidavit of Revenues and Expenditures


Individuals Served Data


Narrative Progress Report


Annual Report

Within 45 days of contract end date

*Items due quarterly will be due 30 days following the end of the quarter (July through September, October through December, January through March, April through June). These dates are applicable, regardless of contract start date.


Kayzy Bigler
KS-SHCN Program Manager 785-296-1316
*Forinformation regarding the SHCN Program

Genoveva Fernandez
Grants and Contracts Specialist 785-296-1292
*Forinformation regarding the ATL Contract Process

Heather Smith
Director, Special Health Services and Title V CYSHCN 785-296-4747
*Forinformation regarding the Title V Priorities and National Performance Measures