HIV Prevention Program

  1. Program Purpose
    The purpose of this program is to support the Centers for Disease Control and Prevention’s (CDC) Comprehensive HIV Prevention Programs for Health Departments. This funding, provided to nonprofit community-based organizations and local health departments, supports prioritized HIV testing and HIV prevention services to reach at-risk populations. Based on recent HIV epidemiologic data, the priority at-risk populations for HIV prevention in Kansas are currently identified as: men who have sex with men, African American heterosexual women, injection drug users, youth ages 15 to 24, and other high risk individuals (those with a recent STD, TB, or Hepatitis infection and the incarcerated population).

  2. Funding
    Continuation grant funds will be awarded for a 12-month period beginning July 1, 2012, and ending June 30, 2013, in correspondence with State Fiscal Year 2013 (SFY13). This is the final year in a 3-year funding cycle.

    Since this funding announcement is for continuation of HIV prevention funds awarded for State Fiscal Year 2012 (SFY12), only community-based organizations and local health departments that were funded through KDHE HIV Prevention Program funding in SFY12 may apply for continuation funding for SFY13. Additionally, funded agencies may only apply for continuance of currently awarded grant categories and amounts within the restrictions discussed in the next section.

  3. Specific Program Information
    HIV Prevention Program funding is divided into the following funding categories:

    Opt-Out HIV Testing
    Opt-out HIV testing funds are awarded to local health departments to offer routine opt-out conventional HIV testing through all types of clinic-based services including perinatal, STD, family planning, TB, and any others offered by that particular health department. Funded agencies must offer only the opt-out option, not opt-in. Only the local health departments located in Regions 1, 2, and 8 (Kansas City area and Wichita) funded for this category in SFY12 may apply for continuation funding for SFY13. Funding for each project is available in the amount of $30,000 for the grant year.

    To comply with the requirements of this contract the funded health departments must participate in the following activities:
    • On at least a quarterly basis, partner with the HIV prevention organization also funded by KDHE HIV Prevention to provide prioritized outreach testing to the at-risk populations identified in the Program Purpose section
    • Condom distribution as defined in the contractual agreement with KDHE.
    • An annual site visit with KDHE HIV Prevention Program staff to monitor contract compliance.
    • To be considered for future funding opportunities in HIV prevention opt-out testing, sites must consistently maintain at least a 0.1% HIV positivity rate overall for clients tested through this funding stream.

    Community HIV Prevention Services
    Community HIV Prevention Services funds are awarded to community-based organizations to provide prioritized HIV counseling and testing using the RESPECT intervention model with particular focus on the at-risk populations defined above in the Program Description section. Rapid and conventional testing methods may be used. Continuation funding is available for the following agencies for the listed amounts.
    • Region 1 (Kansas City area)
    • Good Samaritan Project – $50,000
    • Region 2 (Kansas City area)
    • Healthy Living Projects – $50,000
    • Region 3 (Lawrence)
    • Douglas County AIDS Project – $38,000
    • Region 4 (Topeka)
    • Positive Connections – $50,000
    • Region 8 (Wichita)
    • Hunter Health Clinic – $50,000
    • Positive Directions – $50,000

    To comply with the requirements of this contract the funded community-based organizations must participate in the following activities:
    • On at least a quarterly basis, partner with local health departments funded by KDHE HIV Prevention (where applicable) and/or other community organizations to provide prioritized outreach testing to the at-risk populations identified in the Program Purpose section above.
    • Condom distribution as defined in the contractual agreement with KDHE.
    • Appoint one representative to serve on the Kansas Advisory Council on HIV/AIDS (KACHA). This representative must participate as an active member in biannual in-person meetings (2 per year) and steering committee calls (2 per year); the representative must also actively participate in at least one KACHA subcommittee throughout the year, both in conference calls and in-person meetings.
    • An annual site visit with KDHE HIV Prevention Program staff to monitor contract compliance.
    • To be considered for future funding opportunities in Community HIV Prevention Services, sites must consistently maintain at least a 1.0% HIV positivity rate overall for clients tested through this funding stream.

  4. Reporting Requirements
    Contractors funded Opt-Out Testing must:
    1. Submit quarterly Affidavits of Expenditures to report on expenditures on budget line items such as salaries, materials, transportation, and indirect costs.
    2. Submit Contractor Quarterly Reporting Forms to report out on contract activities each quarter.
    3. Submit a CDC HIV Test Form (Part 1) for each HIV test conducted using KDHE funds, no later than 30 days after the date of the test. For preliminary positive tests, this form should be submitted along with Part 2once confirmatory test results are received.
    4. Submit a CDC HIV Test Form (Part 2)for every confirmed HIV-positive test result, submitted along with the original test’s Part 1 form, no later than 30 days after the date of the test.
    5. Submit an Adult Case Report Form for every confirmed HIV-positive test result no later than 7 days after receipt of confirmed positive test results.

    Contractors funded Community HIV Prevention Services must:
    1. Submit quarterly Affidavits of Expenditures to report on expenditures on budget line items such as salaries, materials, transportation, and indirect costs.
    2. Submit Contractor Quarterly Reporting Forms to report out on contract activities each quarter.
    3. Collect RESPECT intervention activity data and enter data into data system specified by KDHE.
    4. Submit a CDC HIV Test Form (Part 1) for each HIV test conducted using KDHE funds, no later than 30 days after the date of the test. For preliminary positive tests, this form should be submitted along with Part 2once confirmatory test results are received.
    5. Submit an Adult Case Report Form for every confirmed HIV-positive test result no later than 7 days after receipt of confirmed positive test results.
    6. Complete and submit Rapid Test Logs no later than the 15th of each month.
    7. Evaluate their performance through an annual client satisfaction survey and respond to the survey findings accordingly to improve services.

  5. Training Requirements
    Since this is a continuation of previously funded projects, all sites should have staff trained in the interventions they are providing. If a site anticipates a change in staff prior to continuation funds being awarded, the continuation grant proposal should indicate that new staff may not be trained at the time of initial funding and include detailed plans of how and when new staff will be trained.

    Additionally, the KDHE HIV/AIDS Section offers trainings online and in-person. Depending on the type of funding awarded, staff may be required to complete all or some of these courses.

    1. Intro to HIV/AIDS Online (#1023485)
      This is a web-based training offered through KS Train. Successful completion of a web quiz is required for course completion. Topics of this course include Hepatitis, TB, HIV/STD transmission and prevention issues, human sexuality, drug use, statistics, and basic psychosocial needs of infected persons. This course is required for anyone doing HIV counseling and testing or providing HIV prevention services.

    2. HIV, STDs, and Hepatitis Prevention and Behavior Change Counseling, Live (#1025330)
      Prior to enrolling in this course, participants must have successfully completed Intro to HIV/AIDS Online course. This two-day training allows participants to become familiar with and practice the concepts of HIV prevention counseling and risk reduction planning. Participants will learn and practice skills of assisting clients in reducing risk of acquiring or transmitting HIV/Hepatitis/ STDs; understanding the perception of risk; negotiating an incremental and realistic risk reduction plan; preparing clients to test for HIV and receive test results; and providing referrals/resources for clients. Additionally, there will be education sessions assessing group needs; sharing facts about facilitating interactive skill-building activities about HIV/AIDS accurately, non-judgmentally, and sensitively with people from diverse groups and communities; and discussing facts related to sensitive issues, such as sexuality and drug use. This course is required for anyone performing rapid HIV testing and/or funded under #21 Community HIV Prevention Services.

    3. Rapid HIV Testing Quality Systems Training
      This training, conducted by the Department of Health and Environment Lab CLIA (Clinical Laboratory Improvements Amendments) Inspectors, is required for staff conducting rapid HIV testing. The material covers use of the rapid test device, reading results, reporting testing, and maintaining quality systems.

    Most staff working on these continuation grants should already be trained; please indicate this on the Staff Training Roster. The trainings listed above will be made available by the KDHE HIV Prevention Program throughout the project year.

  6. Special Conditions
    CDC provides funding for this continuation program, as served through the Kansas Department of Health and Environment, HIV Prevention Program. All funded contractors and subcontractors must be in compliance with requirements and programmatic policies of the funding agencies. The following requirements and restrictions apply to all agencies and proposals:

    1. No funds may be used to purchase or improve land, or to purchase, construct, or make permanent improvement to any building.

    2. Funds may not be used to make payments to recipients of services.

    3. All providers shall participate in the region's HIV-related community-based continuum of prevention and care.

    4. Services must be provided by the project sponsor in facilities that are accessible to people with physical disabilities in accordance with the Americans with Disabilities Act.

    5. HIV health and support services must be provided without regard to the individual´s ability to pay, the individual´s past or present health conditions, and in a setting accessible to low-income individuals.

    6. Special efforts must be undertaken by all recipients of grant funds to reach out to low-income individuals to make them aware of the availability of services.

  7. Application Process
    Each agency should use the Application Checklist to determine the required documentation required in applying for continuation funds. The following documents are included as part of this grant package:
    1. Application Cover Sheet
    2. Application Checklist
    3. Program Narrative
    4. Staff Training Roster
    5. Detailed Budget for Grant Funds

    Please note that the Application Checklist includes completion of Application for Grant and Personnel Allocation by Program. These forms are accessible through the KDHE Aid to Local Document Library main page.

  8. Program Contact Information
    Travis Barnhart, HIV Prevention Director
    785-296-1037
    tbarnhart@kdheks.gov

    Jamie Anderson, Counseling and Testing Director
    785-296-6545
    janderson@kdheks.gov

    Sandra Springer, HIV/AIDS Program Director
    785-296-8596
    sspringer@kdheks.gov

Forms required:

Community HIV Prevention |

Opt-Out HIV Testing |

Staff Training Roster |

 

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